BTW Finance Protocols and Procedures

All finance requests must be approved by the financial secretary, Geni Brown and principal, Tara Harris. Those procedures and protocols can be found below.

Special note: All funds collected from fundraisers and/or student activities must be turned in the day of the event or the final day of the fundraiser. I will follow the Teacher Progressive Discipline for MSCS employee who fails to follow this protocol.

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BTW Finance Forms

ABC Bus Order Form

The ABC Bus rate is now $45.93 per hour for a minimum of 3 hours.
​This form must be submitted when requesting transportation for a field trip or other off campus event.

Athletic Bid Request Form

 This form must be submitted when athletics is requesting to purchase goods and/or services.

BTW Paraphernalia Order Form

This form must be submitted when an individual wants to order a school t-shirt, hat, or other school paraphernalia.

Check Request Form

This form must be submitted when requesting a check to purchase goods and/or services.

Concessions Form

This form must be submitted anytime a fundraiser sales/supplies concessions.  (Attach concessions list include prices).

Individual Fundraiser Form

Anyone interested in hosting an individual (e.g. Flag Girls, MS Girls Basketball, HS Baseball, etc.) fundraiser must complete and email the attached Individual Fundraiser Form to Ms. Harris for approval. Failure to submit this form prior to the fundraiser's start date will result in the fundraiser not receiving approval. Additionally, I will follow the Teacher Progressive Discipline for MSCS employee who fails to follow this protocol.

Purchase Authorization Form

Anyone who is interested in using funds in his/her account must complete and email the attached Purchase Authorization Form at least one week prior to requesting a quote for the purchase. If the date on the requested quote displays a date later than the date displayed on the Purchase Authorization Form, the request will be denied.

Reimbursement/Refund Request Form

This form must be submitted when requesting either a reimbursement or a refund.

School-wide Fundraiser Form

Anyone interested in hosting a schoolwide fundraiser must complete and email the attached School-Wide Fundraiser Form to Ms. Harris for approval. Failure to submit this form prior to the fundraiser's start date will result in the fundraiser not receiving approval. Additionally, I will follow the Teacher Progressive Discipline for MSCS employee who fails to follow this protocol.

Vendor Bid Form

This form is used when requesting to purchase goods and/or services from an approved vendor.

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How do I know if my vendor is on the approved vendor list?

In the event that your vendor is not on the approved vendor list, the link for them to register is below. Please note that this process is lengthy. Once your vendor submits all paperwork to procurement, they must then wait to hear from their office. There is nothing that BTW can do to speed up this process. ​

MSCS Vendor Registration Link